Executive - Administration at Methodist Welfare Services Hide Job Information

Job FunctionAdmin
Reference NumberMWS/44
Advertisedone year ago
Experience Required1 to 3 years
Minimum QualificationDiploma
Job description

Provide home-based health and social care to enable the frail elderly to age-in-place.

Duties and responsibilities

Assist Admin Manager in

  • Executing administrative processes needed to ensure smooth operation functioning of HH & HC services and ensuring compliance with audit requirements
  • Reconciling and Submitting for subvention claims to MOH and preparing documents for MOH’s workload audit
  • Ensuring compliance with MOH/ AIC managed financing schemes
  • Maintaining statistics required for service development
  • Preparing of monthly invoices
  • Managing Seniors Mobility Fund process and preparing documents for AIC SMF Audit
  • Preparing, Implementing and Reviewing SOP periodically

Assist Head of Centre in

  • Managing CGC to ensure service objective are met and delivered
  • Collating required statistics and financial data for governmental reporting

Oversee the Admin assistant(s) in

  • Managing of Monthly Invoices, Cash Collection and Bad Debt
  • Preparing of quarterly MOH claims report
  • Managing weekly/monthly financial reimbursement and report consolidation
  • Managing Quarterly Patient/Caregiver Care Survey
  • Managing home visits to complete admission and discharge process
  • Providing Financial Counselling to new patients and family members
  • Answering phone enquiries from patients and the general public
  • Participate in team patient-care meetings

Other Duties

  • Perform periodic self-audit
  • Scheduling of home visit appointments
  • Manage office maintenance duties
  • Any other tasks that may arise as part of MWS HC/HH service requirements
Job Requirements


  • At least a GCE “A” level/ Polytechnic diploma, a degree in accounting or business administration is preferred.
  • Previous experience in accounting/ auditing is advantageous

Working conditions

  • Home visits
  • Office based

Core competencies

  • At least 3 years in an administrative role.
  • Experience in an accounting role or a customer fronting role will be a plus.
  • Multilingual is a benefit

Technical Competencies

  • Proficient in Microsoft Excel and Word

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